Commercial Priority Update
Week of May 7, 2026
Microsoft is updating dynamic distribution groups in Exchange Online to make group membership available immediately after creation or filter modification, eliminating delays that previously lasted up to two hours. For groups with 5,000 members or fewer, membership is now populated as part of the creation or modification operation itself, reducing administrative friction and ensuring distribution accuracy from the moment a group is configured or updated. For organizations managing large communication structures or time-sensitive distribution needs, this change removes a meaningful operational gap in group management reliability. The feature is currently in development and expected to begin rolling out in May 2026.
Commercial M365 Roadmap Updates
Find out what’s coming, what’s going, and what it means for you and your operations. View all Microsoft 365 roadmap updates for the week of May 7, 2026.
Microsoft Copilot (Microsoft 365): Additional meeting results in Copilot responses
Today, Copilot can show up to 25 meeting results, which can limit visibility in larger calendars. We’re expanding this limit so you can see more relevant meetings at once making it easier to find, review, and act on the full context you need.
ID: 559111 Release: Microsoft 365, Microsoft Copilot (Microsoft 365) – Worldwide (Standard Multi-Tenant) Tags: June CY2026
Outlook: Jump to Any Folder Instantly with Go to Folder
You can now quickly search for and navigate to any folder in your mailbox using the new Go to Folder feature. Instead of scrolling through long folder lists, just press Ctrl+Y or access it from your accounts context menu to instantly find what you need. Type a few letters of the folder name and jump straight there. #newoutlookforwindows
ID: 559801 Release: Outlook – Worldwide (Standard Multi-Tenant) Tags: June CY2026
Microsoft Purview: Endpoint Data Loss Prevention: Add control to include or exclude Default file paths exclusions for Windows
Previously customers would have system files either included or excluded manually configured. With this feature there is now a capability to provide this by default and have the option of including or excluding those paths. This list is managed by Microsoft to ensure accuracy and ease of management.
ID: 560057 Release: Microsoft Purview – Worldwide (Standard Multi-Tenant) Tags: July CY2026
Outlook: 1-year and 2-year options for email sync window (Offline settings)
In the new Outlook for Windows, users can choose to save 1 year or 2 years of email on their device for offline access. This expands the existing offline settings and allows users to access more email when they are not connected to the internet. The new options are available under Settings > General > Offline > Days of email to save, giving users greater flexibility based on their storage and offline needs.”
ID: 560535 Release: Outlook – Worldwide (Standard Multi-Tenant) Tags: June CY2026
Exchange: Dynamic distribution groups now populate membership faster on creation and modification
We’re updating dynamic distribution groups (DDGs) in Exchange Online to make group membership available sooner after creation or a filter change. For DDGs with 5,000 members or fewer, membership is now populated as part of the creation or modification operation — no more waiting up to 2 hours.
ID: 560550 Release: Exchange – Worldwide (Standard Multi-Tenant) Tags: May CY2026
Microsoft Purview: Insider Risk Management – Policy Recommendation Panel in IRM
Today, Insider Risk Management (IRM) provides policy-driven protection for data leaks, data theft, and risky AI usage. However, while policy-driven protections are powerful, customers may not always have clear visibility into where coverage can be optimized or expanded to address latent insider risk.
IRM now provides guidance on what protections are missing or which policy configurations deliver the most incremental value, providing customers with more comprehensive coverage to mitigate their most critical insider risk.
Microsoft Purview Insider Risk Management correlates various signals to identify potential malicious or inadvertent insider risks, such as IP theft, data leakage, and security violations. Insider Risk Management enables customers to create policies based on their own internal policies, governance, and organizational requirements. Built with privacy by design, users are pseudonymized by default, and role-based access controls and audit logs are in place to help ensure user-level privacy.
ID: 560600 Release: Microsoft Purview – Worldwide (Standard Multi-Tenant) Tags: June CY2026
Microsoft Teams: AI-powered notes for in-person
meetings with Facilitator in Teams Rooms on Android
In addition to capturing real-time notes and meeting outcomes during scheduled or hybrid meetings, the Facilitator agent assists you with notes, decisions and actions for in-person meetings in Teams Rooms on Android. Simply invite Facilitator with one tap of the room console. Meeting notes appear on the front of room display or touch board, are available via meeting recap when shared, and deleted if no one selected. Rest assured no data remains in the room. Available with Teams Rooms Pro.
ID: 560700 Release: Microsoft Teams, Microsoft Copilot (Microsoft 365) – Worldwide (Standard Multi-Tenant), GCC, GCC High Tags: June CY2026
Microsoft Copilot (Microsoft 365): Teams Meetings in Copilot Notebooks
Meetings as References in Copilot Notebooks bring Teams meeting content into the notebook experience, enabling users to ground Copilot on the discussions, decisions, and context that drive their work. By adding meetings as knowledge sources, users can connect transcripts, notes, chats, and shared content directly to their projects, enriching notebooks beyond files alone and improving downstream outputs like presentations and briefs.
Available in Copilot Notebooks across Microsoft 365.
ID: 560706 Release: OneNote, Microsoft Copilot (Microsoft 365) – Worldwide (Standard Multi-Tenant) Tags: May CY2026
Microsoft Teams: Improved visibility and control for downloads
Download manager updates in Microsoft Teams make it easier to track file progress with improved visibility, control, and accessibility. You can now open the manager from the title bar or by using a keyboard shortcut, and view downloads without blocking key chat and channel actions.
ID: 560815 Release: Microsoft Teams – Worldwide (Standard Multi-Tenant) Tags: June CY2026
SharePoint: Power Automate trigger and action for forms in SharePoint
We are introducing new Power Automate integration capabilities for forms in SharePoint, enabling customers to create automated workflows based on responses collected using list forms, file upload forms, and document generation forms.
With this update, a new trigger and action are now available in Power Automate:
Trigger: When a form is submitted
This operation triggers a flow when a list form, document generation form, or file upload form is submitted. Customers can use this trigger to initiate automated workflows such as approvals, notifications, or routing based on form submission events.
Action: Get form metadata
This action retrieves the metadata of a form, which includes the form ID, title, link, form type, output format, and the form questions used to collect information. This enables Power Automate flows to dynamically read form schema before executing downstream automation logic.
Disclaimer: Document generation forms are part of AI in SharePoint Public Preview. Access to DocGen Forms capabilities may be limited to customers enrolled in the preview program. List forms and file upload forms are not part of the AI in SharePoint preview.
ID: 561025 Release: Microsoft 365, Power Automate, SharePoint – Worldwide (Standard Multi-Tenant) Tags: June CY2026
Microsoft Copilot (Microsoft 365): Generate documents using forms in SharePoint with Power Automate
We are introducing a new Power Automate action that enables automated document generation using document generation (DocGen) forms in SharePoint.
Generate document from form (Preview) allows customers to create documents from a template by mapping data inputs to predefined template fields.
Documents are generated as part of an automated flow and stored in SharePoint.
This capability supports scenarios such as creating contracts, invoices, letters, or reports using structured templates and form-driven inputs.
The action works by mapping input data to template fields and returns the generated document along with file metadata such as location and status.
ID: 561026 Release: Power Automate, SharePoint, Microsoft Copilot (Microsoft 365) – Worldwide (Standard Multi-Tenant) Tags: June CY2026
Microsoft Teams: Teams Phone Call Transfer Improvements
Microsoft Teams is improving the call transfer experience on desktop (Windows and Mac) with a streamlined workflow that makes transferring calls faster and more intuitive. These changes reduce the number of steps to initiate a transfer and introduce transfer suggestions to help users find the right transfer target more quickly.
ID: 561028 Release: Microsoft Teams – Worldwide (Standard Multi-Tenant) Tags: June CY2026
Microsoft Purview: Endpoint Data Loss Prevention – Device Health Reporting Dashboard
This dashboard will allow admins to view the device health across all their devices to ensure the system is healthy and ready to receive policy updates and quickly identify devices that are not ready.
ID: 561033 Release: Microsoft Purview – GCC, GCC High, DoD Tags: June CY2026
SharePoint: Admin Center – detailed report on Everyone except external user permissions
The new report provides SharePoint Advanced Management admins complete item level details of permissions granted to Everyone except external user and Everyone special SharePoint groups.
ID: 561038 Release: SharePoint – Worldwide (Standard Multi-Tenant) Tags: June CY2026
SharePoint: Admin Center – Data Access Governance – Permission report for a given group
A single group with broad membership or a special group for vendors etc. – can expose sensitive content to unintended recipients. With this new report, SharePoint admins can now see every site a group can access and the extent of that access.
ID: 561039 Release: SharePoint – Worldwide (Standard Multi-Tenant) Tags: June CY2026
Microsoft Edge: Unifying Copilot Chat policy controls
The Microsoft365CopilotChatIconEnabled policy is becoming the standard for configuring Copilot Chat. Extension and sidebar policies will no longer affect the appearance or functionality of Copilot Chat.
ID: 561041 Release: Microsoft Edge, Microsoft Copilot (Microsoft 365) – Worldwide (Standard Multi-Tenant) Tags: June CY2026
Microsoft 365 admin center: New dedicated License Requests page in Microsoft 365 Admin Center
We are introducing a new dedicated License Requests page in the Microsoft 365 Admin Center to help admins more easily discover, review, and manage Microsoft 365 Copilot license requests submitted by users.
ID: 561206 Release: Microsoft 365 admin center – Worldwide (Standard Multi-Tenant) Tags: May CY2026
SharePoint: Authoritative Sites
Authoritative Sites feature empowers administrators to designate specific SharePoint sites as official, trusted sources of information. By classifying these sites as authoritative these high-quality, credible content, such as company news, policies, and updates, are prioritized across Copilot Chat and Copilot Search experiences
ID: 561323 Release: SharePoint, Microsoft Copilot (Microsoft 365) – Worldwide (Standard Multi-Tenant) Tags: June CY2026
Microsoft Teams: Private channels increased limits and transition to group compliance
We are updating private channels to use a shared mailbox, similar to shared channels, instead of messages being stored in each user’s mailbox. With this change, compliance policies set for the team’s Microsoft 365 group will apply to private channels messages going forward. In addition, teams will support more than 30 private channels, up to the 1000 total channel limit for the team. Private channel member limits will increase from 250 to 5000. You will also be able to schedule meetings in private channels.
ID: 500381 Release: Microsoft Teams – GCC, GCC High, DoD Tags: April CY2026
Outlook: Triage your inbox on-the-go with Copilot voice for Outlook mobile
Stay on top of your inbox with the new Copilot voice experience in the Outlook mobile app. Ask Copilot to summarize your recent unread emails and then take action like flagging, pinning, archiving, or marking as read – all without the hassle of navigating your inbox by hand. You can interrupt or redirect Copilot at any point in the conversation.
ID: 516575 Release: Outlook, Microsoft Copilot (Microsoft 365) – Worldwide (Standard Multi-Tenant) Tags: April CY2026
Microsoft Teams: Branded Meeting Reactions
With new branded reactions, organizations can now extend their visual identity directly into meetings. IT admins simply upload custom reaction icons reflecting brand elements or event themes, and these instantly become available for meeting participants. A simple way to create more cohesive, on-brand meeting experiences.
ID: 541830 Release: Microsoft Teams – Worldwide (Standard Multi-Tenant) Tags: May CY2026
Microsoft Teams: Teams Phone Device user multi-line
Teams Phone user multi‑line gives callers more flexibility and control by allowing administrators to assign up to 10 phone numbers to a single user. With full support on Teams Phone Android devices, users can seamlessly make and receive calls from multiple numbers without switching accounts or hardware. This makes it easy to manage different roles, departments, or regional identities—all from one unified Teams experience. The result is a familiar, localized calling experience for users who work across diverse markets or with global customers.
ID: 553590 Release: Microsoft Teams – Worldwide (Standard Multi-Tenant), GCC Tags: April CY2026
Microsoft Teams: Consecutive interpretation in Interpreter
Consecutive interpretation enables turn-based interpretation for everyone in the meeting. Interpretation happens after each speaker finishes talking, creating a turn-based flow that supports interactive discussions across two languages.
ID: 557180 Release: Microsoft Teams, Microsoft Copilot (Microsoft 365) – Worldwide (Standard Multi-Tenant) Tags: May CY2026
Microsoft Purview: DSPM data risk assessments: item-level investigation & remediation
Microsoft Purview Data risk assessments now support item-level investigation and remediation of SharePoint data. New insights like sensitivity label and sharing link information help users identify items at risk of oversharing. Users are empowered to remediate overshared items by resolving, notifying, applying a sensitivity label, or removing sharing links for selected item(s). This helps organizations proactively reduce data exposure, strengthen compliance posture, and ensure sensitive data are only accessible to the right people.
ID: 557557 Release: Microsoft Purview – GCC, GCC High, DoD Tags: April CY2026
Microsoft Teams: One-time email passcodes for external presenters in Teams events
One-time email passcodes provide an easy way for tenant administrators and event organizers to verify anonymous, external presenters invited to their events. Anonymous external presenters will be shown with a “Verified” tag once completing the process. Based on admin settings, the event organizer will also have a set of options available to them that applies to all external presenters, providing the ability to control who is admitted to the meeting or allowing uninvited users with the link to be admitted from the lobby.
ID: 557975 Release: Microsoft Teams – Worldwide (Standard Multi-Tenant) Tags: April CY2026
Microsoft Purview: Data Security Investigations – Introducing new personal data examination
Data Security Investigations (DSI) is introducing a new examination focus area concentrated on identifying personal data. The personal data examination will identify and extract various types of personal data from the selected items including but not limited to, names, addresses, bank account numbers, and more. This addition works alongside DSI’s AI-powered content analysis features, such as categorization, AI search, and examination for risk, which help surface data security risks buried in data.
ID: 559388 Release: Microsoft Purview – Worldwide (Standard Multi-Tenant) Tags: April CY2026
Microsoft Teams: Annotations on Teams Single Window Sharing on macOS
Presenters can now share a single application window and enable participants to annotate directly on top of that content, without exposing their entire desktop. This means cleaner presentations, protected privacy, and more engaging discussions across training sessions, workshops, and client meetings.
ID: 559611 Release: Microsoft Teams – Worldwide (Standard Multi-Tenant) Tags: May CY2026
Outlook: Account Selector in Outlook Copilot Side Pane
When users have more than one Copilot-enabled account added to new Outlook, the Copilot side pane in Calendar will include an account dropdown that makes it clear which Copilot-enabled account you’re using and lets you switch accounts without relying on Outlook UI’s account context.
ID: 559991 Release: Outlook – Worldwide (Standard Multi-Tenant) Tags: May CY2026
OneNote: Copilot Notebook in OneNote iPhone and iPad
Users will be able to use Copilot Notebooks in OneNote on iPhone and iPad.
ID: 511794 Release: OneNote – Worldwide (Standard Multi-Tenant) Tags: April CY2026
Microsoft Viva: Copilot Analytics – Copilot configuration insights in the Copilot Dashboard Readiness page
The Copilot Dashboard’s updated Readiness page provides IT leaders with tailored Copilot configuration recommendations. Th suggested settings are meant to streamline deployment, enhance user experience, and help users get most out of Microsoft 365 Copilot, Copilot Chat and agents. #copilotcontrolsystem
ID: 551196 Release: Microsoft Viva, Microsoft Copilot (Microsoft 365) – Worldwide (Standard Multi-Tenant) Tags: April CY2026
Microsoft Edge: Cross Tenant Support using Intune MAM
Edge for Business extends its capability to deliver Intune App Protection Policies via Intune MAM. Organizations are enabled to apply data loss prevention controls to Edge for Business profiles even on devices managed by another tenant. This capability enforces Intune MAM policies—such as clipboard boundaries, watermarking, and protected downloads—within the Edge work profile, ensuring sensitive data remains governed by your tenant. When enabled, downloads initiated in Edge are redirected to OneDrive for Business instead of local storage, and leak controls for screenshots and DevTools activate when data protection settings are applied. This approach secures cross-tenant scenarios like contractors or mergers without requiring additional apps or disrupting the end user experience.
ID: 557187 Release: Microsoft Edge – Worldwide (Standard Multi-Tenant) Tags: April CY2026
Microsoft Copilot (Microsoft 365): Copilot can edit your document in PowerPoint
Copilot in PowerPoint lets you create, edit, and refine presentations through natural conversation, directly in your presentation. You can start a new presentation or build on an existing one, asking Copilot to generate slides, update content, improve layouts, and polish design—while preserving formatting, structure, and branding. Available to Copilot Chat users (without a Microsoft 365 Copilot license).
ID: 557276 Release: PowerPoint, Microsoft Copilot (Microsoft 365) – Worldwide (Standard Multi-Tenant) Tags: April CY2026
Microsoft Copilot (Microsoft 365): Copilot can edit your document in PowerPoint
Copilot in PowerPoint lets you create, edit, and refine presentations through natural conversation, directly in your presentation. You can start a new presentation or build on an existing one, asking Copilot to generate slides, update content, improve layouts, and polish design—while preserving formatting, structure, and branding. Available to Copilot Chat users (without a Microsoft 365 Copilot license).
ID: 557277 Release: PowerPoint, Microsoft Copilot (Microsoft 365) – Worldwide (Standard Multi-Tenant) Tags: April CY2026
Microsoft Copilot (Microsoft 365): [Copilot Extensibility] IT Admins will be able to enable Anthropic models by specific users and groups in the tenant
This feature introduces admin controls for managing Anthropic as a model provider for specific users and groups in the tenant.
ID: 557371 Release: Microsoft 365, Microsoft Copilot (Microsoft 365) – Worldwide (Standard Multi-Tenant) Tags: April CY2026
Microsoft Teams: Teams Phone user multi-line
Teams Phone user multi‑line gives callers more flexibility and control by allowing administrators to assign up to 10 phone numbers to a single user. With full support across Teams desktop, Teams mobile, and Teams devices, users can seamlessly make and receive calls from multiple numbers without switching accounts or hardware. This makes it easy to manage different roles, departments, or regional identities – all from one unified Teams experience. The result is a familiar, localized calling experience for users who work across diverse markets or with global customers.
ID: 557716 Release: Microsoft Teams – Worldwide (Standard Multi-Tenant) Tags: April CY2026
Microsoft Purview: Data Loss Prevention- New policy configuration options available for inline network and Edge for Business policies
Admins can now scope Purview collection policies for unmanaged cloud apps based on the presence of sensitivity labels, enabling more precise discovery of sensitive activity across inline network traffic and the Edge for Business browser. Purview DLP policies also support “URL contains text” as a condition and exception, providing finer control over unmanaged cloud app usage across the network and Edge for Business, along with configurable email notifications to alert end users when activities are blocked.
ID: 557976 Release: Microsoft Purview – Worldwide (Standard Multi-Tenant) Tags: April CY2026
Microsoft Copilot (Microsoft 365): Edit with the model of your choice in PowerPoint
When create or edit a presentation with Copilot in PowerPoint, you can now select which model to use, including both Open AI and Anthropic models. Available to Microsoft 365 Copilot–licensed users.
ID: 558443 Release: PowerPoint, Microsoft Copilot (Microsoft 365) – Worldwide (Standard Multi-Tenant) Tags: April CY2026
Microsoft Purview: eDiscovery – review set limit increase
Review set limit per case is increased from 20 per case to 100 per case.
ID: 558858 Release: Microsoft Purview – Worldwide (Standard Multi-Tenant) Tags: April CY2026
Microsoft Purview: eDiscovery – review set limit increase
Review set limit per case is increased from 20 per case to 100 per case.
ID: 560322 Release: Microsoft Purview – GCC, GCC High, DoD Tags: May CY2026
Microsoft Teams: Teams button on certified for Microsoft Teams personal peripheral devices one-click access to voice in Microsoft 365 Copilot within the Teams mobile app (iOS).
We are not releasing this feature at this time. We apologize for any inconvenience this may cause. Now, you can connect your certified for Microsoft Teams personal Bluetooth device (such as your personal headset or earbuds) and with one press of the Teams button you can launch the Teams mobile app and invoke voice in Microsoft 365 Copilot within Teams. This feature eliminates the hassle of navigating menus on your mobile phone, giving you instant access to your personal AI assistant for quick conversational voice answers. This capability is initially available in iOS. Android and desktop client will be supported in a future release.
ID: 494149 Release: Microsoft Teams – Worldwide (Standard Multi-Tenant) Tags: July CY2026
Outlook: Summarize email with Copilot chat in Outlook
Easily summarize your email with Copilot chat in a single click. This will be available to users with a Microsoft 365 Copilot license who have pinning enabled. This change is coming to both Classic and new Outlook for Windows, Outlook for Mac and Outlook Mobile. Summaries of email attachments in Copilot chat will also be available in new Outlook for Windows, Outlook for Mac and Outlook Mobile. #newoutlookforwindows Updated April 21, 2026: We are no longer proceeding with this change at this time. We apologize for any inconvenience.
ID: 558110 Release: Outlook – GCC, GCC High, DoD Tags: August CY2026
Microsoft Teams: Teams Phone Agent
We are not releasing this feature at this time. We apologize for any inconvenience this may cause. Add conversational intelligence to your phone communications to ensure every customer gets served no matter what time of day – even after hours and holidays. Microsoft Teams Phone Attendant Agent greets callers, answers common questions, schedules appointments, and routes calls to the right person or department with context. Through seamless integration with Microsoft Copilot Studio, businesses can embed custom voice agents into Attendant Agent to handle specialized workflows like billing, order status, or inventory checks.
ID: 558680 Release: Microsoft Teams – Worldwide (Standard Multi-Tenant) Tags: September CY2026